Data Center Relocation Tips for Your Office Move

A regular office move is tedious enough, but when you add relocating an entire data center the process becomes an even bigger challenge. There are several steps you need to take to ensure a data center relocation goes smoothly. The first thing you will want to do is find a reputable office mover with expertise moving data centers and IT departments. The experience and skills of the office moving company is very important, especially when you consider the proper care of your most expensive and sensitive equipment. Even with the assistance of a professional office mover there are a few things you need to do in-house to make sure you’re ready for the move.

Check Insurance

Make sure the office moving company has adequate insurance. This insurance will cover any damage or losses that might occur during the move of your computers and other valuable equipment. Even the most skilled data center relocation service can encounter issues beyond its control, so it’s critical that you insure your investment.

If you have specialized equipment–such as a large office copier–that is leased or maintained by other companies, you will want to check with them to see if you are contractually obligated to allow them to move it. This will protect you from liability for any damage to the equipment during the move.

Remove Obsolete Technology

There is no point in hassling with or paying to move obsolete IT equipment. Go through your printers, computers, copiers, old phones, and other devices to see what you need and what you can discard. Some professional office movers can also handle the secure disposal of these items for you.

Backup

Long before you move you should backup data physically or to a cloud network. If your office has an IT department, it should be in charge of backing up each computer and data system in the building. This can be a very time consuming process if you have a large operation, so you will want to give your IT department plenty of time to prepare.

Hire the Right Office Mover

The best office mover will have employees with the expertise to support your IT department before, during, and after your data center relocation. It will provide white glove handling of all electronics, including computers and network mainframes. Make sure you work with an office moving company that employs a team of specialists who understand the logistics of a large IT move. A professional and experienced office mover will ensure your relocation goes as quickly and smoothly as possible so you can get back to business with very little downtime.

Look for a professional office mover with IT and data center relocation expertise that includes:

• Attending move meetings and helping to plan the relocation

• Careful handling of sensitive electronic equipment on a specific delivery schedule

• Expert support to get your network up and running

• Managed moves for all PCs, workstations, peripherals, phones, and printers, including disconnection and reconnection services

• Specialized crates and pallets to securely move servers, racks, mainframes, and other equipment

A reputable office mover will use office moving best practices that adhere to privacy regulations so you can eliminate the possibility of a data breach. The company will also clean your equipment during the move to remove the dirt and grime that can reduce its life and performance.

If your business is in the planning phase of an office move, you only want to put your equipment in the hands of a professional with data center relocation experience. Admiral Movers’ office moving services can help you move with as little interruption as possible. The company uses innovative moving practices and the most advanced technology to relocate your data center, computer room, and IT equipment efficiently and without damage.

6 Tips to Help You With Your Office Relocation

If you want to relocate your business, you may hire a commercial relocation service. Based on how you have planned the move, it can be either easy or overwhelming to move a corporate office. Therefore, you may want to understand the important components of the process before you get started. Given below are 8 tips that can make the process a lot easier. Read on to find out more.

1. Advance Planning

Make sure you plan ahead of time before you begin. In fact, planning will have a great impact on the process. It’s much better to start this process at least 20 weeks before the big day.

Your first move is to determine where your stuff will be put in the new place. If you want to add new equipment, such as furniture and staff, make sure they will fit in the new office. Another great measure is to put together a floor plan for your new office.

2. Hire the Best Commercial Office Movers

Hiring a professional is much better to handle the equipment carefully. Make sure that the provider is competent enough to take care of everything that you want to move to the new office.

Another important point is to get references of the previous clients from the service provider. You can contact the references to find out if the service they used was reliable. The hiring service should have plenty of experience.

3. Accessibility and Measurement

You may want to measure the new office and put together a plan for the new infrastructure. For instance, if you are going to shift to the second floor, find out if you can use the elevator to reach the second floor.

Also, if you can’t access the lifts, talk to the office movers about how they are going to take the stuff to the second floor.

4. Consider Deep Cleaning

Do a deep cleaning of the old office and then get rid of the unwanted stuff. This will help you save on the moving cost, as you won’t have to spend on moving stuff you don’t need any more.

In the same way, get your new office cleaned before your stuff is taken there. This is quite important.

5. Inform Your IT team

Make sure your IT team knows about the move ahead of the day. Keep in mind that your new place requires new phones, internet connections and other things. Based on the size, make sure your team also has a plan for the move.

6. Order New Stuff

If you are going to add fresh stuff, such as furniture, equipment or other things, make sure you buy them in a timely fashion. Consider the delivery schedule as well as installation instructions as well.

Make sure your contact information is correct and all of your new contacts have your contact information. Aside from this, your new contact details should be updated on your social media accounts and websites.

Conclusion

Long story short, these are some important things to keep in mind if you want to make your office relocation a lot easier.