Moving to New Office Premises – Top Tips

Moving to new office premises is rarely an activity that’s going to leave you relaxed and smiling.

For the typical business owner, it can be stressful and fraught – and that’s even when things go well! If you have problems, it can become a virtual nightmare.

So, here are a few top tips to help your removals day and those immediately following it, go that bit more smoothly.

1. Be clear that all the utility services are switched over into your name at the new premises. More importantly, make sure they’re connected and ready to go from the moment you move in.

2. Get an IT expert with comms knowledge to verify that all will be well. Local networks and lines will need to cope with your arrival if you’re a large user of IT. Get them to check also that there are no issues that need resolution with your ISP.

3. Don’t forget to do whatever it takes to make sure that your office removals company can park their vehicle somewhere convenient for offloading. This sometimes goes badly wrong and if they can’t unload due to being unable to park then you won’t be able to get your business started.

4. If your new premises are on the upper floors of a building, liaise with the building’s management to make sure that a lift/elevator is reserved for your use while moving in. If you can’t get that, your removal could drag out while the removals team keep waiting for the lift to arrive.

5. If your employees and colleagues are helping, restrict their activities to unpacking and don’t let them participate in heavy lifting or moving boxes between the vehicle and office. That’s because you may have insurance issues should they be injured while doing so.

6. In situations where you’re moving in on a Saturday and into a shared building, make absolutely certain that your building will be open. It’s far from unknown for removals vehicles to arrive only to find that the building has been locked up for the weekend.

7. Successful unloading and unpacking is often fuelled for everyone by tea and coffee! You and your colleagues may be very busy, so consider getting in a caterer or helper to make drinks while the physical work is underway – and also keep cups and other related supplies to hand as the first box that comes off the vehicle.

8. Try to ‘switch off’ your business operations while the move is underway. It can be difficult or impossible to keep an eye on things and help if trying to deal with customer phone calls and emails at the same time. Brief your customers well in advance and they’ll be sympathetic.

9. Make sure that all your boxes and items ‘loaded up’ are numbered and tagged. Have someone check them off the vehicle and into your office. This is particularly important if your items have been stored or transhipped (moved from one vehicle and another) in between uplift and delivery.

10. Finally, make sure your floorplan has been designed in advance and that all your colleagues know exactly where their desk/seat is going. Squabbling and a free-for-all ‘land grab’ can happen in new premises where that hasn’t all been sorted out in advance. Ill-feeling can flare up in a second over things like window seats and views – and that’s the last thing you’ll need on what’s likely to be a stressful day anyway!

Furniture Removalists – Tips on Moving to a New Office

Furniture removalists will take care of moving your equipment and other items to your new office. But what should you do before the movers come in to pick up your things? Here are some tips on how to prepare for an office move.

You should make yourself familiar with at least the size and location of your new office space. Usually, companies brief all employees about details of their transfer. This will help you decide if plants, wall decors and other accessories should be sent to the new office or not. However, if you do not know any information yet, ask your boss or whoever is in charge of the transfer. You should also ask if there are any restrictions or guidelines set before starting to do anything with your equipment or belongings. For instance, if your company has arranged with furniture removalists that filing cabinets and similar items should be the first to go, you need to prepare them first.

Make sure you empty all shelves, desks, bookcases and similar storage furniture, except filing cabinets, which only need to be locked before moving. All contents from your desks and shelves should be packed neatly in boxes. Label your boxes with your name, box content details, numbers (to know which should be opened first when unpacking), new location, and any other special instructions. If there are items that you need to leave in your old office or to discard, tag or label them accordingly, too. This will save you time and effort in giving instructions to movers. This is also the time to sort out your clutter – recycle what can be recycled and shred what needs to be shredded.

Companies normally ask their IT personnel to take care of all computers when moving offices. You should make sure, though, that you back up all your files before your PC is packed. Burning all your files into a DVD or copying them to a flash drive is your easiest and most convenient option. If you wish to send it with the furniture removalists, you can keep them in a box that contains all your other software disks and instruction manuals for your other electronic equipment that will be transferred to the new office. However, it would be best if you just bring it with you personally.

It is recommended that you also bring privately all your personal documents and other such valuable items, so you would not risk them getting lost in the moving process. Usually, companies will have it in their guidelines that employees are suggested to not include personal belongings with the professional movers, mainly due to risk of loss and insurance problems.

Data Center Relocation Tips for Your Office Move

A regular office move is tedious enough, but when you add relocating an entire data center the process becomes an even bigger challenge. There are several steps you need to take to ensure a data center relocation goes smoothly. The first thing you will want to do is find a reputable office mover with expertise moving data centers and IT departments. The experience and skills of the office moving company is very important, especially when you consider the proper care of your most expensive and sensitive equipment. Even with the assistance of a professional office mover there are a few things you need to do in-house to make sure you’re ready for the move.

Check Insurance

Make sure the office moving company has adequate insurance. This insurance will cover any damage or losses that might occur during the move of your computers and other valuable equipment. Even the most skilled data center relocation service can encounter issues beyond its control, so it’s critical that you insure your investment.

If you have specialized equipment–such as a large office copier–that is leased or maintained by other companies, you will want to check with them to see if you are contractually obligated to allow them to move it. This will protect you from liability for any damage to the equipment during the move.

Remove Obsolete Technology

There is no point in hassling with or paying to move obsolete IT equipment. Go through your printers, computers, copiers, old phones, and other devices to see what you need and what you can discard. Some professional office movers can also handle the secure disposal of these items for you.

Backup

Long before you move you should backup data physically or to a cloud network. If your office has an IT department, it should be in charge of backing up each computer and data system in the building. This can be a very time consuming process if you have a large operation, so you will want to give your IT department plenty of time to prepare.

Hire the Right Office Mover

The best office mover will have employees with the expertise to support your IT department before, during, and after your data center relocation. It will provide white glove handling of all electronics, including computers and network mainframes. Make sure you work with an office moving company that employs a team of specialists who understand the logistics of a large IT move. A professional and experienced office mover will ensure your relocation goes as quickly and smoothly as possible so you can get back to business with very little downtime.

Look for a professional office mover with IT and data center relocation expertise that includes:

• Attending move meetings and helping to plan the relocation

• Careful handling of sensitive electronic equipment on a specific delivery schedule

• Expert support to get your network up and running

• Managed moves for all PCs, workstations, peripherals, phones, and printers, including disconnection and reconnection services

• Specialized crates and pallets to securely move servers, racks, mainframes, and other equipment

A reputable office mover will use office moving best practices that adhere to privacy regulations so you can eliminate the possibility of a data breach. The company will also clean your equipment during the move to remove the dirt and grime that can reduce its life and performance.

If your business is in the planning phase of an office move, you only want to put your equipment in the hands of a professional with data center relocation experience. Admiral Movers’ office moving services can help you move with as little interruption as possible. The company uses innovative moving practices and the most advanced technology to relocate your data center, computer room, and IT equipment efficiently and without damage.

6 Tips to Help You With Your Office Relocation

If you want to relocate your business, you may hire a commercial relocation service. Based on how you have planned the move, it can be either easy or overwhelming to move a corporate office. Therefore, you may want to understand the important components of the process before you get started. Given below are 8 tips that can make the process a lot easier. Read on to find out more.

1. Advance Planning

Make sure you plan ahead of time before you begin. In fact, planning will have a great impact on the process. It’s much better to start this process at least 20 weeks before the big day.

Your first move is to determine where your stuff will be put in the new place. If you want to add new equipment, such as furniture and staff, make sure they will fit in the new office. Another great measure is to put together a floor plan for your new office.

2. Hire the Best Commercial Office Movers

Hiring a professional is much better to handle the equipment carefully. Make sure that the provider is competent enough to take care of everything that you want to move to the new office.

Another important point is to get references of the previous clients from the service provider. You can contact the references to find out if the service they used was reliable. The hiring service should have plenty of experience.

3. Accessibility and Measurement

You may want to measure the new office and put together a plan for the new infrastructure. For instance, if you are going to shift to the second floor, find out if you can use the elevator to reach the second floor.

Also, if you can’t access the lifts, talk to the office movers about how they are going to take the stuff to the second floor.

4. Consider Deep Cleaning

Do a deep cleaning of the old office and then get rid of the unwanted stuff. This will help you save on the moving cost, as you won’t have to spend on moving stuff you don’t need any more.

In the same way, get your new office cleaned before your stuff is taken there. This is quite important.

5. Inform Your IT team

Make sure your IT team knows about the move ahead of the day. Keep in mind that your new place requires new phones, internet connections and other things. Based on the size, make sure your team also has a plan for the move.

6. Order New Stuff

If you are going to add fresh stuff, such as furniture, equipment or other things, make sure you buy them in a timely fashion. Consider the delivery schedule as well as installation instructions as well.

Make sure your contact information is correct and all of your new contacts have your contact information. Aside from this, your new contact details should be updated on your social media accounts and websites.

Conclusion

Long story short, these are some important things to keep in mind if you want to make your office relocation a lot easier.