Moving to New Office Premises – Top Tips

Moving to new office premises is rarely an activity that’s going to leave you relaxed and smiling.

For the typical business owner, it can be stressful and fraught – and that’s even when things go well! If you have problems, it can become a virtual nightmare.

So, here are a few top tips to help your removals day and those immediately following it, go that bit more smoothly.

1. Be clear that all the utility services are switched over into your name at the new premises. More importantly, make sure they’re connected and ready to go from the moment you move in.

2. Get an IT expert with comms knowledge to verify that all will be well. Local networks and lines will need to cope with your arrival if you’re a large user of IT. Get them to check also that there are no issues that need resolution with your ISP.

3. Don’t forget to do whatever it takes to make sure that your office removals company can park their vehicle somewhere convenient for offloading. This sometimes goes badly wrong and if they can’t unload due to being unable to park then you won’t be able to get your business started.

4. If your new premises are on the upper floors of a building, liaise with the building’s management to make sure that a lift/elevator is reserved for your use while moving in. If you can’t get that, your removal could drag out while the removals team keep waiting for the lift to arrive.

5. If your employees and colleagues are helping, restrict their activities to unpacking and don’t let them participate in heavy lifting or moving boxes between the vehicle and office. That’s because you may have insurance issues should they be injured while doing so.

6. In situations where you’re moving in on a Saturday and into a shared building, make absolutely certain that your building will be open. It’s far from unknown for removals vehicles to arrive only to find that the building has been locked up for the weekend.

7. Successful unloading and unpacking is often fuelled for everyone by tea and coffee! You and your colleagues may be very busy, so consider getting in a caterer or helper to make drinks while the physical work is underway – and also keep cups and other related supplies to hand as the first box that comes off the vehicle.

8. Try to ‘switch off’ your business operations while the move is underway. It can be difficult or impossible to keep an eye on things and help if trying to deal with customer phone calls and emails at the same time. Brief your customers well in advance and they’ll be sympathetic.

9. Make sure that all your boxes and items ‘loaded up’ are numbered and tagged. Have someone check them off the vehicle and into your office. This is particularly important if your items have been stored or transhipped (moved from one vehicle and another) in between uplift and delivery.

10. Finally, make sure your floorplan has been designed in advance and that all your colleagues know exactly where their desk/seat is going. Squabbling and a free-for-all ‘land grab’ can happen in new premises where that hasn’t all been sorted out in advance. Ill-feeling can flare up in a second over things like window seats and views – and that’s the last thing you’ll need on what’s likely to be a stressful day anyway!

How Choosing a Good Moving Company Can Save You Money

Doing your homework before choosing a moving company can help you save a lot of money. Many factors determine how much you may be spending and each company has different rates depending on the type of service offered.

It is important to remember that cheap movers are not always the best and choosing them can land you in a lot of trouble. You might actually end up paying more than what you had bargained for.

Top 5 Tips to Save Money with Your Choice of Moving Company

  1. Compare moving companies – The best way to save money with your choice of movers is to compare the companies and the services they offer. You can get a quote from more than two companies and this enables you to find the most affordable services in your area. Be specific about the kind of services that you may require so that you are able to get an accurate quote.
  2. Hourly rate – Most moving companies charge an hourly rate when you move locally. It is advisable to calculate how much time is required to complete the entire process. You need to consider packing, loading and unloading into consideration when calculating the time. It is always advisable to add a couple of hours to the time that you had calculated for unexpected events (adverse weather conditions and traffic jam).
  3. Weight rate – If you are moving from one state to the other then moving companies charge depending on the weight of the items transported. Reduce the load and get rid of things that you do not need. You can choose to give away things that you do not need to charity or gift it the local community or to friends. When the weight becomes less, you start saving money.
  4. Timing – Moving companies are usually fully booked on Friday, weekends and holidays. When you time the moving during off days like Monday or middle of the week then you may be able to get a better deal. There are also off seasons like the month of June or July when you may be able to get a discount from movers. The first and last days of the month can also help you get cheap rates.
  5. Pack it yourself – If you have only a few household items, you can choose to pack them on your own. Moving companies charge money for packing and when you do it on your own; you may be able to save money. However you need to remember that there are some items that require specialized packing and it is best left to experienced and skilled workers. This can ensure that they are safe during loading and unloading process.

Moving Houses: How to Systematically Plan Your Transition

When moving into a new home it is best to prepare months in advance to ensure that financially everything is in place as well as physical property is well taken care of. Moving requires planning, making list, making calls and following up on services as well as individuals. Being systematic and attentive to everything from the newspaper subscription to the local daycare is necessary to allow the move to be seamless.

Prior to the Move

Moving houses should be done systematically in order to properly plan your transition. A few months prior to moving that is the time to get the moving supplies together, whether they are borrowed, rented or purchased. The necessary items are; boxes, tape, rope, newspaper, a small knife, blankets and a hand truck. Once all of the supplies are in order it is time to go through every room and separate out all items into three separate piles; Keep, Donate, and throw away. Whatever supplies that can be attained free or from donations should be sought after first, in order to keep expenses at a minimum.

A few weeks before the move is when reputable movers should be hired. This information can be obtained through referrals from friends and family or a reputable referral site. Once this is set up it is time to call all of the utility companies from phone to electricity and set up transfers or cancellations of accounts. Call doctors and transfer records to the new physicians or vet. Register children for their new schools and have their records transferred from the old school. The next thing to do is to have all mail forwarded or discontinued. Call the homeowners insurance company and make arrangements to set up new arrangements if necessary.

Movers Are Done

Once the movers have completed the physical removal of furniture etc. it is time to go through each room and check for any thing left behind. Clean, sweep and make each room dust free. Then check to make sure that the day of the final vacate that nothing is left behind and keep money, credit cards and personal information close at hand for easy access. Systematically planning your transition is a necessary thing that has to be done in order to ensure that every piece of furniture and every valuable trinket is not destroyed or forgotten. Also a smooth transition is less stressful and it makes everyone happy in the end.

How to Find an Affordable Moving Company

Is it possible to find an affordable moving company? There is often a misconception that professional movers are costly and you may not be able to find them within your budget. The key is to know where to look for these affordable movers. Ask references from friends, family and search the Internet to find moving companies that are affordable.

Although it is quite easy to find cheap moving companies, it may take some effort to find affordable moving companies that are professional. Hiring cheap movers can end up costing you more so it is best to avoid them.

The difference in the quality of service that is offered by cheap and affordable movers is enormous. It is advisable to stick with a professional mover so that you are assured quality customer service and value for your money.

Top 6 Tips for Finding an Affordable Moving Company

  1. Plan and start asking for quotes from companies at least 3 – 4 weeks in advance. Try to get quotes from as many companies you want and short list them based on the price and services they offer. The quotes may vary depending on the type of service that has been offered.
  2. After short-listing the movers, you can call them for interview. After the telephonic interview, you can call them home to get an estimate. Ask them to provide a detailed estimate that includes all costs.
  3. Compare the estimates provided by the moving companies and ask as many questions as possible. Seek clarification on each item of cost so that you are aware about what you are paying. Negotiate the cost so that you are able to get the best deal at affordable price.
  4. Timing is very important when you are trying to find an affordable moving company. The cost of hiring professional movers is high during Friday, weekends and holidays. It is advisable to hire them during Monday or the middle of the week so that you may be able to save money.
  5. Most moving companies offer hourly rate and flat rate and depending on where you are relocating, you can make the choice. It is advisable to choose hourly rate if you are moving locally and flat rate if you are moving from one state to the other.
  6. If the rate is based on the weight of equipment that needs to be transported, you can get rid of things that you may not need and this can help reduce costs substantially. You can sell or donate things to charity and this can help reduce the overall weight of equipment.

A good moving company should not just be affordable but also offer reliable service. If any of your family or friends had used movers, you can ask them for references. You can also research companies that provide affordable services online.

What to Look For in a Moving Company When You Have Very Expensive Furnishings

Insure your possessions – You need to realize that your belongings are bound to be hauled across thousands of miles thereby subjecting them to the risk of breakages or even loss. Although the number of moving claims filed is minimal, it is advisable that you get proper insurance cover for your possessions because things may just go wrong. If you are not sure about a cover that is suitable for you, consult the moving company that will be helping you relocated for advice.

Pack your possessions for a long distance – When moving over a long distance, it is highly likely that your possessions will be handled by numerous teams of workers in addition to driving across thousands of miles over a lengthy period. This calls for you to ensure that all your items are adequately cushioned and sealed inside the box. Additionally, pack all boxes to the highest level so that there is nothing loose.

Carry with you belongings you will need on arrival – Personal documents like social security card, driver’s license, birth certificates and passport must be within reach when moving. Do not pack them alongside other items in the boxes. This also goes for other items that you will need when you get to the new home as you wait for your shipment. These include hygiene products, clothes and sleeping materials among other things.

Organize your possessions when packing – Pack your belongings according to the type and be sure to label the boxes so as to be able to tell the kind of care needed for the different categories of items. This form of organization is also a time-saver not only in packing but also when unpacking.

Avoid packing liquids and food – Refrain packing liquids and food as they run the risk of being crushed or even attracting vermin. Besides liquids may end up spilling and getting your stuff wet.

Clearly label the boxes with your name – In most instances, long distance moving trucks will have belongings of different people. Thus, labelling your stuff minimizes the chances of your items getting lost. Moreover, with labelled items, it is easier to tell when there is a mix-up of the shipment.

Keep in mind the delivery window – Long distance moving can take such a long time because of the various destinations involved. You need to ask your moving company about when you can expect your belongings to arrive at the new home.