Moving to new office premises is rarely an activity that’s going to leave you relaxed and smiling.
For the typical business owner, it can be stressful and fraught – and that’s even when things go well! If you have problems, it can become a virtual nightmare.
So, here are a few top tips to help your removals day and those immediately following it, go that bit more smoothly.
1. Be clear that all the utility services are switched over into your name at the new premises. More importantly, make sure they’re connected and ready to go from the moment you move in.
2. Get an IT expert with comms knowledge to verify that all will be well. Local networks and lines will need to cope with your arrival if you’re a large user of IT. Get them to check also that there are no issues that need resolution with your ISP.
3. Don’t forget to do whatever it takes to make sure that your office removals company can park their vehicle somewhere convenient for offloading. This sometimes goes badly wrong and if they can’t unload due to being unable to park then you won’t be able to get your business started.
4. If your new premises are on the upper floors of a building, liaise with the building’s management to make sure that a lift/elevator is reserved for your use while moving in. If you can’t get that, your removal could drag out while the removals team keep waiting for the lift to arrive.
5. If your employees and colleagues are helping, restrict their activities to unpacking and don’t let them participate in heavy lifting or moving boxes between the vehicle and office. That’s because you may have insurance issues should they be injured while doing so.
6. In situations where you’re moving in on a Saturday and into a shared building, make absolutely certain that your building will be open. It’s far from unknown for removals vehicles to arrive only to find that the building has been locked up for the weekend.
7. Successful unloading and unpacking is often fuelled for everyone by tea and coffee! You and your colleagues may be very busy, so consider getting in a caterer or helper to make drinks while the physical work is underway – and also keep cups and other related supplies to hand as the first box that comes off the vehicle.
8. Try to ‘switch off’ your business operations while the move is underway. It can be difficult or impossible to keep an eye on things and help if trying to deal with customer phone calls and emails at the same time. Brief your customers well in advance and they’ll be sympathetic.
9. Make sure that all your boxes and items ‘loaded up’ are numbered and tagged. Have someone check them off the vehicle and into your office. This is particularly important if your items have been stored or transhipped (moved from one vehicle and another) in between uplift and delivery.
10. Finally, make sure your floorplan has been designed in advance and that all your colleagues know exactly where their desk/seat is going. Squabbling and a free-for-all ‘land grab’ can happen in new premises where that hasn’t all been sorted out in advance. Ill-feeling can flare up in a second over things like window seats and views – and that’s the last thing you’ll need on what’s likely to be a stressful day anyway!