All You Need to Know When Moving Offices

Are you looking to relocate your office space and in need of some key information and expert advice on the best strategies? Moving offices can be a highly stressful task – you are essentially relocating your entire business – which is why you need to be aware of some do’s and don’ts. Here are 7 top tips to ensure that your big office move is as quick, easy and as manageable as possible:

1. Assessment, objectives and planning

It is key to start by assessing your current and future business needs. Make sure you detail clearly the reasons for relocating as well as the short and long terms requirements and growth prospects for your business in order to map out a relevant office move and plan.

Set up a list of key objectives are clearly detailed and ensure that you gather as much information as possible on the move including contractual details (e.g lease, notice period) as well as financial information to ensure these are in line with your objectives and plan.

2. Choose a suitable removal company

Choosing a suitable removal company is one of the first aspects to consider for the big move. It is key to consider the services provided such as packing, moving equipment as well as insurance, expertise and referrals. It is also important that your main point of contact understands your requirements and specific business needs such as managing expensive or specialist equipment. Don’t just choose the cheapest company that you can find – work out where their specialities lie beforehand.

3. Packing

When packing, it would be best to separate possessions into individual piles. Then, pack those items into separate boxes with names clearly labelled so that items can be easily identified when unpacking. Small objects such as folders and books should be packaged together so they are easily accessible and larger objects such as filing cabinets don’t need to be unpacked, just locked for security and labelled as per department. This will save you a great amount of time when it comes to setting up your new office, so try to pack as little as possible if you can.

4. Storing

If you are thinking of hiring out a smaller office space to the one you are hiring currently, some of your less-used items could go into a storage space facility. You never know when you may need these pieces of equipment, display or marketing materials and furniture again in the near future, so don’t automatically throw them away. Your storage company may be able to give you advice on what would be best objects to put into storage, so you can have access whenever you need to.

5. Backups

Ensure that all of your data is backed up on your devices and computers to prevent the loss of important business information. Although removal companies aim to handle your equipment with the best care, factors such as data can easily be lost. One idea would be to back up business data on a device that isn’t involved with the move so that it is one less thing you need to worry about on the big day.

6. Plan a new layout

Before you move, plan ahead and have a clear idea of your new office layout so you know exactly which furniture pieces need to make the move. If possible, give a plan to your removal company so they can set up your new office easily. In order for this to work out, you’ll need to measure your new office facility beforehand so that all furniture is guaranteed to fit. It may also help to label objects to stay organised.

7. Give a layout plan to employees

Once you have settled in your new space, provide a layout plan to all employees so they are also aware of the new setup and where important objects and facilities are located. Again, use labelling as a guide, so that everyone can get used to the new location as quickly as possible. It may also be worth asking a few of your staff members to assist with the move to give you a head start and co-ordinate the new workspace efficiently.

Mover Coordinator Job Description

This is a job that not many people have heard of but does require that you be organized, able to multitask, and have good communication skills. A mover coordinator works with businesses and individuals helping to arrange and manage their moving process. Some of the tasks that you may do can include:

• Provide cost estimates for the move

• Figure the final payment information

• Arranging the date and time the relocation will start

• Estimating the amount of time it will take to complete

• Communicating with the relocation state and customers regarding the move

Depending on the company, the mover coordinator works for you may also have to drive the moving truck, be responsible for planning the route of the move, and managing the employees who will transfer the furniture and boxes to and from the moving truck. Other responsibilities or tasks a mover coordinator may perform could involve sales and negotiation with the customers. For example, you may have to negotiate the details of the contract and price of the move with the customer. You may also be responsible for talking to the customer in person or on the phone, dealing with any problems, questions, or concerns that the customer might have.

When doing scheduling tasks you will have to organize and schedule moves to make sure that the company can provide moving services to the scheduled customers without having to cancel he move or showing up late. You will also have to work with the customers helping them choose the best time and date for the move. A mover coordinator may also be responsible for scheduling the movers that load, unload, and drive the moving trucks. This calls for the mover coordinator to have meticulous organizational skills and good memory so the day is not over scheduled and all moves can be completed as scheduled.

If the move is out of state, the mover coordinator may be responsible for securing rooms for the employees to sleep and rest before continuing their journey in the morning. Sometimes the mover coordinator may be required to drive the moving truck or even help load and/or unload important items for the customer, like those boxes that have a high monetary value or very fragile. In some moving companies, a supervisor oversees several other moving coordinators. The supervisor will be the one that stays in the office while the other mover coordinators may have to go with the moving truck.

To sum up the mover coordinator job and responsibilities they are the contact person for potential customers and is the overseer of the move by helping make sure that the move goes as expected from start to finish and that their stuff is handled with care.

Senior Housing Placement

There is a lot to know about senior housing communities. From what care is provided and what amenities are included, to costs and restrictions. With dozens of possible communities, with differing services and costs for each, how does one easily navigate the search?

A housing placement or referral advisor is your absolute best solution, and contacting one should be your first step. It is their sole purpose to assist individuals and families locate the appropriate community for themselves or their family member.

As with many providers in the senior services industry, placement advisors have a heart for working with seniors and their families, and know local senior community options inside and out. They know what a big decision the move is, and they care and want to help.

The advisor or consultant’s process is to first meet with the family or individual to assess goals and criteria. Two of the most important criteria to consider are needed care, and social abilities, needs and desires of the individual. Other considerations are budget, location, size of the community and amenities, as well as whether or not a pet will be making the move. Answers to these questions will not only point the advisor to communities that best meet the needs of the senior, but also to the communities that currently have openings.

After suitable housing options have been identified, many advisors will accompany the senior and family on a tour of each community. Obviously, this is an invaluable service. During the tour, the advisor can point out factors that the senior may not think to consider. Be warned, online referral agencies are not full-service, and will not meet with the senior or family, let alone provide tours.

Not only will using a placement advisor save time and aggravation, but the service is typically FREE! Placement advisors get paid by the community, not by the senior or their family. In the few instances when that is not the case, there may be a nominal fee charged. Either way, using a senior housing placement advisor is a no-brainer.

A limitation of the advisor is providing assistance with housing for low income seniors, or those moving to a regular apartment complex. Most advisors can provide information on where to get additional information for these situations, but due to the complexities and abundance of options, this is not their focus.

For additional information, or for a referral to a great senior housing placement advisor in your area, contact your local Senior Real Estate Specialist┬« (SRES). An SRES is a Realtor┬« that specializes in assisting seniors with the sale of their home, and they have an abundance of information and resources to help navigate a senior’s next move.

The Process Of Relocation

When it comes to relocation, there are a lot of things that need to be sorted out. Let us take a look at office relocation and family relocation to see what the different processes would be.

Office relocation

This can be quite a chaotic time for a business. It is one thing to move a single family, it is entirely another to move a lot of people and all of their various files and documents and work stations. You will have to make sure that all the sensitive documents are placed in sealed boxes or locked filing units so that only the authorised people have access to the information. You do not want the relocation company to have access to your confidential salary information or customer information. Nor do you want anyone that is not in the payroll department to have access to the salary information of the other employees.

You also have to be sure that each desk and computer goes to the person who originally used it. This means that you will have to make sure that each computer and monitor is labelled correctly with the name of the person who uses it. Time is an important factor when it comes to an office relocation. People do not want to lose a lot of time unpacking and waiting for their things to arrive. They want to get to the new office and begin work almost immediately.

Family relocation

This is significantly easier than office relocation. There is generally a lot more to pack per person, but fewer people over all to move. There is also no confidential information to be taken care of. It is quite simple to pack everything into boxes and to label it according to the room it is supposed to go into and then to put the boxes into that room and unpack them as you need to. you will also be able to make use of everyone in the family to unpack all of the boxes as there is nothing that is really confidential to worry about. This makes both the packing and unpacking a lot easier and a lot faster as many hands make light work. You can also take longer to unpack everything once you have got it into your new home as you might not need it immediately.

The complexity of any move generally depends on how many people you are relocating. The more people there are the more complex it gets. There will be more boxes to arrange and pack and unpack. This is why an office move is generally a lot more complicated than a family relocation. Of course, the earlier you start to plan things and get things ready, the easier it is to get things sorted out on the other end again.

As you can see, there is a big difference between an office relocation and a family relocation, primarily because of the number of people who are being moved. There is one common denominator though, planning. Planning will always make things go more smoothly and more quickly.

Identify The Right Movers For Moving to New Location

If you are moving to Colarado springs, then it is important to have complete information about this place. Colarado springs is a popular location in the United States. Many people are now moving to Colarado springs, thanks to the wonderful job opportunities.

You may want to check with relocation companies, movers and packers who would help move your belongings and personal effects. There are so many people who keep relocating to this wonderful place, either due to personal reasons for or better job prospects. This has led to real estate agents doing brisk business. Even moving companies have their hands full, thanks to the number of people who keep coming to this place. The moving company and relocation companies will surely be able to help you in identifying truck rentals, movers, packers that are required for your relocation. There are a number of reputed moving companies who offer good services at affordable rates.

You may check out for detailed relocation information on the websites of the local organizations, if you are moving to Colarado springs. Here you will get a complete color map of the place, fact sheets, relocation guides, recreation map, state map and so on. Many realty companies also offer custom made relocation packages that are affordable. Depending on your budget and requirements, you may want to find about competitive realty rates.

If you are on a lean budget, then it is not advised to go in for an ownership home. You can in fact check out for rental homes. There are a number of places which are quite affordable. Just check out with property brokers and visit few homes, before finalizing any one. When you are new to Colarado springs, it may be difficult for you to identify a rental property. The best way is to contact a property broker so that he or she will be able to show you few properties. You can then decide and finalize the deal.

Have a budget in mind before you even start visiting properties for rent. The real estate or property broker will be in a better position to show you homes suiting your budget. When moving to Colarado springs, you need to dispose off things or belongings which are not worth carrying. You will be amazed at the number of unwanted things or junk you would have accumulated over the years. Another advantages of benefit of organizing the belongings is that you also save money on carriage or movement of your goods. Many property owners rent out fully furnished homes. Before moving to Colarado springs, you may want to dispose off your furniture, if you so desire. There is no point carrying everything, if you are gong to stay in a furnished accommodation.