Furniture removalists will take care of moving your equipment and other items to your new office. But what should you do before the movers come in to pick up your things? Here are some tips on how to prepare for an office move.
You should make yourself familiar with at least the size and location of your new office space. Usually, companies brief all employees about details of their transfer. This will help you decide if plants, wall decors and other accessories should be sent to the new office or not. However, if you do not know any information yet, ask your boss or whoever is in charge of the transfer. You should also ask if there are any restrictions or guidelines set before starting to do anything with your equipment or belongings. For instance, if your company has arranged with furniture removalists that filing cabinets and similar items should be the first to go, you need to prepare them first.
Make sure you empty all shelves, desks, bookcases and similar storage furniture, except filing cabinets, which only need to be locked before moving. All contents from your desks and shelves should be packed neatly in boxes. Label your boxes with your name, box content details, numbers (to know which should be opened first when unpacking), new location, and any other special instructions. If there are items that you need to leave in your old office or to discard, tag or label them accordingly, too. This will save you time and effort in giving instructions to movers. This is also the time to sort out your clutter – recycle what can be recycled and shred what needs to be shredded.
Companies normally ask their IT personnel to take care of all computers when moving offices. You should make sure, though, that you back up all your files before your PC is packed. Burning all your files into a DVD or copying them to a flash drive is your easiest and most convenient option. If you wish to send it with the furniture removalists, you can keep them in a box that contains all your other software disks and instruction manuals for your other electronic equipment that will be transferred to the new office. However, it would be best if you just bring it with you personally.
It is recommended that you also bring privately all your personal documents and other such valuable items, so you would not risk them getting lost in the moving process. Usually, companies will have it in their guidelines that employees are suggested to not include personal belongings with the professional movers, mainly due to risk of loss and insurance problems.